The same job can be described in different
ways, and can have different titles. If you look through the “Position Vacant”
sections in major daily newspapers, you might see some of these variations on
the titles of “secretary” and “receptionist”
Secretary
Sec/Admin
Sec/PA
Sec/Bookkeeper,
etc.etc
Receptionist
Rec/Sec
Rec/Office
Administration
Rec/Sales
Support, et.etc
Range
of duties
Just as job titles vary according to
the size, type and locations of the organization, so do the range of duties and
activities. In a large organization, you will probably work in a particular
section or department. Your duties will be governed by the role and functions
of your department. In a small organization, you will generally be required to
undertake a variety of tasks.
Fitting
the person to the job
In many jobs, you may need
particular personal attributes in addition to the business skills you have
mastered. Here are some attributes and specialized skills mentioned in recent
job and advertisements:
- Accountability
- Initiative
- Flexibility
- Communication skills
- Ability to work in a
team
- Ability to work
unsupervised
- Ability to prioritize
work
- Time management
skills
- Willingness to work
short term
- Motivation
- Et.etc
In order of preference, list the
four job areas in which you would like to work. Alongside your list, write the
business skills you will need. Refer to recent newspaper advertisements and add
any additional skills mentioned. Write down a position which may be suitable
for you, your present course of study. What ever office job you are working in,
you will need to be able to use a range of office equipment and machines. Make
a list of the business machines you might be required to operate for your
office position.
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