Advancing
computer technology has enabled the setting up of large database containing
personal details of individuals and politically sensitive information in
organizations such as hospitals, banks, government authorities and private
businesses.
It
is essential that these details are kept confidential and secure to:
- Ensure individuals
have the right to privacy
- Prevent computer
files from being copied and sold to competitors
- Protect politically sensitive information at government levels
Training of employees in security
and confidentiality measures
To maximize the security and
confidentiality of data, consideration should be give to the following:
- Shredding hardcopy when it is no longer required
- Using passwords for access to sensitive data
- Making staff aware, through staff development training programs, of the importance of maintaining privacy in relation to clients’ personal information and the organization’s business
- Screening, selecting and training suitable and trustworthy employees to access data
- Having appropriate supervision
- Using external audit checks of financial transactions
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